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Virtual Meeting is a contemporary communication tool that empowers people to virtual boardroom software connect across geographic boundaries. It offers many benefits to business and individuals seeking to improve productivity and teamwork regardless of distance.

Virtual meetings occur in situations where participants aren’t physically present but are connected by audio and video communication technology. They can talk and listen, take note of the other’s non-verbal cues and interact in a way similar to face-toface interactions.

Effective preparation and planning are the most important factors to ensure a successful virtual meeting. Include a detailed agenda for the meeting and clearly define the objectives of the meeting. Also, make sure that all necessary technology and equipment are in place prior to the meeting. It’s a good idea test the software or device’s capabilities before the meeting to ensure that there are no technical issues that might arise during the meeting.

During the meeting, be sure that you stick to your agenda and keep the session on-track. Discussions that diverge from the subject or drag on for too long are most likely to make participants lose interest. It’s also crucial to encourage collaboration, so make use of tools such as Miro whiteboards or group texting. Finally, it’s a great idea to invite one of the attendees to take notes during the virtual meeting. This will ensure that the most important ideas and decisions are recorded in the summary of the meeting.

Then, close the virtual meeting by summarizing important points and any action items that were assigned. Send the summary as quickly as possible through a collaboration platform or email, or any other method. It’s also a good idea to thank attendees for their participation and to mention when they’ll be in touch with you again for instance, during an upcoming meeting or via an email or other communication.