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When handling sensitive information it is essential to share your files in a safe manner. First, ensure that you only send people the information they need access to. This will decrease the likelihood that a substantial portion of your data is able to fall into the incorrect hands in the case of a breach. Use devices that prevent unauthorised edits of files. There are programs that secure files when you and a person are working together on an Excel spreadsheet, for example it protects against accidental or malicious changes as well as ensures that the numbers remain exact.

It is also beneficial. It adds an additional layer of security, and allows you to track who has access to your files. You can also add an expiration date on download links, and then deactivate access to a file after a specified amount of time. This will stop hackers and employees who are not authorized from keeping personal information longer than they are required to do by the company’s policies. Create a guideline to instruct your employees on how to delete a file several times.

Whether it’s research data, student information, or your meticulously designed spreadsheets and documents the sensitive data stored on your devices is extremely valuable. If you make a mistake, your confidential data could be revealed to the public, causing financial loss or tarnishing your reputation.

an overview of data room infrastructures for data security