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A virtual dataroom is a repository online that allows businesses to securely share confidential information. It allows for secure collaboration in a transparently secured environment. It also allows access to documents at any time, from anywhere via a web-browser or tablet app. Its multi-faceted system of security secures online documents with encryption methods, dynamic tags, granular settings for permissions, and the ability track every file activity during a live session. Certain VDR providers also offer additional services that enhance data handling. These include redaction (blacking certain areas of a PDF) or fence view (shows only a tiny portion of the document and blocks screenshots) and multi-factor authentication.

There are a variety of reasons why a company may need the use of a virtual data room. However some of the most frequent uses include mergers and purchases, capital raises due diligence, audits and strategic reviews. Apart from providing the highest level of security, VDRs are also cost-effective as they don’t require to lease a physical space, hire a team to ensure it is under 24-hour surveillance, and pay for the cost of travel when potential buyers are looking over documents.

It is crucial to understand that not all VDRs are alike and the price/feature ratio varies greatly between vendors. It is best to choose a VDR that provides a free trail and a variety of paid plans so that you can try the software and compare features prior to selecting the right plan for your business.

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